Computerized Payroll System free essay sample

This has been very rewarding and fruitful work on the part of the researchers despite the crucial experiences along its way to completion. What better rewards could one still ask with the professional enrichment gain in this endeavour and the friendship, generosity and concern of countless people? They know the researchers could not thank them enough for their caring contributions to the completion of this study. The researchers would like to acknowledge those who had given their unconditional efforts and assistance to the development and for the compilation of this study. The researchers wish to express their warm thanks to Dr. Susan Aguilan-Lopez, our instructor in Project Study for her constructive criticism and excellent advice throughout the completion of this study. The researchers wish to convey their sincerest gratitude to Mr. Philip L. Balagtey, their adviser, for the knowledge, guidance and friendly advices he imparted. The researchers are deeply grateful to our instructors and panels during our defences, Ms. Joanne Pating (Chairman of the panel), Mr. CharloS. Kiat-ong and Mr. Hailley T. Chakas for their valuable advices, suggestions, comments, encouragement and guidance for the development of this study. They also wish to convey their warm thanks to the Administrative officer of DAR, Ms. Cyrila Alcon for allowing them to choose their respective office as an area of their study. They also wish to thank all the staffs’ of DAR for providing us the information we needed for the completion of our study. They also wish to extend their warm thanks to Ms. Ivy Guting and Mr. HazimGomer for their advices and the valuable knowledge they imparted for the progress of this project. Special gratitude is due to Ms. Elvira Apongao for her friendly advice and countless help for the completion of this study. The researchers wish to express their sincere appreciation and heartfelt gratitude to their friends for the help, encouragement, cooperation and willingness, although words may not enough, countless thanks for their help. Indebtedness gratitude is also due to our parents, and other family members for their understanding and financial support throughout this study. Above all, utmost to the ALMIGHTY GOD who is the source of countless and bountiful blessing of knowledge, strength, good health, divine grace and love which help the researchers accomplished this study. C. Y. C. H. A. D. N. S. G. DEDICATION This thesis is dedicated to our parents for their love, endless support and encouragement. ABSTRACT Title: Department of Agrarian Reform (DAR) Computerized Payroll System Researchers: Clifford Y. Cacap, Herwin A. Daysa Nelson S. Genora Type of Document: Project Study Type of Publication: Unpublished Institution: Mountain Province State Polytechnic CollegeBontoc, Mountain Province Keywords: Computerized Payroll System, CPS, Department ofAgrarian Reform (DAR) Rationale As the impact of computerized systems are more than realized, computerizing systems used in offices has already become a need to enable the overall office operation perform their tasks faster, accurate and more reliable compared to manual processes. It automates many functions which save both time and effort. It enables the personnel and staffs manage data and information electronically as needed keeping records up-to-date. The Department of Agrarian Reform is the lead implementing agency of Comprehensive Agrarian Reform Program (CARP). It undertakes land tenure improvement, development of program beneficiaries, and agrarian justice delivery. This means there are a number of personnel being employed to do these tasks. However, basing from the information gathered by the proponents, the DAR is having a problem in preparing and managing their payroll because they are still using the manual process (MS Excel) see statement of the problem. This motivated the proponents to design a computerized payroll system to lessen or even eliminate the problems being encountered on the present system used by the Department of Agrarian Reform. Summary After a thorough observation and careful analysis basing from the information gathered, the following findings and problems has been observed. The Department of Agrarian Reform (DAR) is still using Microsoft Excel in preparing their payroll. Problems will surely be minimized using the proposed computerized payroll system. The proposed system will certainly give accessible, accurate, efficient, and reliable information to the user. In addition, it also aims to improve the time management in order to obtain a faster completion of the overall operation of the Department of Agrarian Reform (DAR). Conclusions In the light of the findings of this study, the following conclusions were drawn: 1. The encountered problems on the Department of Agrarian Reform office were; computations of the salaries are not accurate and are prone to errors and complexities, files are not organized, technical errors due to manual processes. These errors require a lot of time and effort which makes the process slow and gives a tiring day to the personnel in charge. 2. The proposed system will eliminate the problems encountered in the existing payroll system. It will speed up the process involved in payroll preparation; Filing, retrieving, tracking and updating of employee records. Furthermore, it will produce accurate data. In addition, the personnel in charge can eventually generate reports and manage records on time. 3. Security of Data is assured if the proposed system will be implemented. Recommendations The researchers recommend that the Department of Agrarian Reform shall implement the proposed Computerized Payroll System to speed up the process of preparing payroll. Some of the concerns of this automation of the process are directly channelled by the person involved in the system. Personnel involved shall be trained for a better and fast implementation. The researchers recommend that employees that are involved in payroll preparation should be oriented for them to fully understand matters concerning the proposed system.? TABLE OF CONTENTS Page No. Title Page Approval Sheet i Acknowledgementii Dedicationv Abstract vi Table of Contentsx Chapter I: INTRODUCTION Background of the Study1 Statement of Objectives4 Scope and Delimitation5 Importance of the study6 Definition of Terms7 Chapter II: DESIGN ANDMETHODOLOGY Software DevelopmentMethodology 10 Data Gathering Techniques14 Sources of Data15 Chapter III: DISCUSSION OF FINDINGS The Existing System16 The Proposed System20 Features of the Proposed System22 Security Measures23 Chapter IV: SUMMARY, CONCLUSSION, and RECOMMENDATION Summary24 Conclusion24 Recommendation25 REFERENCES 27 APPENDICES Cost Benefit Analysis31 Interview Guide Questions32 Gantt Chart33 Screen Shots35 Table of Specification42 Entity-Relationship Diagram43 Curriculum Vitae44